Intelligent Enterprise Transformation


Transitioning into an efficient Intelligent Enterprise is a complex process and involves several steps. Depending on your sector there may be special requirements because of different kind of risks (for example in the financial, healthcare, etc. sectors), or because of complex products and services (for example in the Telecom, Media & Entertainment sector). Combining standard business process improvement techniques in office and services with intelligent systems and tools including for example machine learning, complex Smartsheet architectures and tailor made ICT tools. Mapping existing processes and designing future efficient intelligent processes.


More info on machine learning tools and services can be found in Artificial Intelligence Tools & Services, and on Smartsheet tools and services in Smartsheet tools and services.

Success Stories: Enterprise Level Worldwide Program Management Strategy and IT Solution

Successfully defined the Program Management strategy and accompanying IT solution to create and manage a portfolio of projects, including standardized project schedule and budget, and automatic portfolio reporting. Project plans are being created automatically for new projects in a standardized manner and automatically connected to worldwide portfolio reporting. Budget actuals are automatically imported from SAP S4/HANA and added to the projects' budget in all projects to make the life of project managers easier. Built in resource management taking into account the holidays in different countries/project locations.

Success Stories: Large Scale International (EMEA, NAM, APAC) Business Transformation/Digital Transformation

Successfully lead the whole program including business process redesign, IT/Digital transformation, change management and training/coaching through several departments and regions (EMEA, NAM, APAC). Including complex Smartsheet solutions and interfaces to SAP S4/HANA.


_________________________________

Free Useful Business Process Improvement (BPI) Cloud Computing Tools

You may be interested in the following free cloud computing tools developed in cooperation with Google:

  • Time Study
  • BPI Tools

Time Study

Time your Project's Activities and save them directly to your Calendar!

  1. Easily Measure Process Time for Business Process Improvement
  2. Timesheet Recording & Keeping (e.g. for consultants)
  3. Reporting

This tool is available as a free Google Sheets Add-on and can be accessed from anywhere (in the cloud) from any device (PC, Mac, tablet, smart phone, digital TV, etc.) with a web browser.

 

How to start using this free Tool:

  1. Start Google Sheets (button here under).
  2. Start a New Blank spreadsheet and rename it to e.g. Timesheet. Use the Add-on always with this spreadsheet because the spreadsheet is used for storing important information. You can of course start a new spreadsheet any time with a new database.
  3. Add the 'Time Study - BPI Tools' add-on from the Add-ons menu (available in the Google Web Store for free). Click the menu 'Add-ons', then click 'Get add-ons'. The Add-ons screen will appear. Use the search box on the top-right and search for 'Time Study - BPI Tools' and add it with the + FREE button.
  4. When the Authorization Required dialog appears push 'Continue'.
  5. In the dialog 'Time Study - BPI Tools would like to:' push the 'Allow' button. This is a standard procedure to authorize the Add-on to work with your current spreadsheet.
  6. Read the Intro & Help (in the Sidebar menu) on how to use the add-on.



Easily measure process time with this tool from a few seconds till several hours. Just select a Google Calendar where you want to record your process time, select the Project Name and the Action Name. Then press Start Timing when you start your action and push End Timing when you are ready. You can add an extra Note to the recording when you click End Timing. It does not matter if you switch off the tool, it will keep timing (in the cloud!). Just remember to stop the timer when you are ready. If you switch off the timer on a different day than it is started, the timer will be reset to the start day at 20.00 (only 1 day events are allowed!).

All timings are stored in the Google Calendar of your choice! The Add-On also records your geographical location at the start and also at the end of the timing period automatically (if permission is given by the user)! The accuracy of the geographical position depends on your device's capabilities! A device with a GPS will provide the most accurate positions (10-20 m), a device with a WiFi connection but without a GPS will provide less accurate positions (1-2 km) and finally a computer without GPS and without WiFi will provide the least accurate positions.



TIP: You must define your Project names and Action names in the Database before using this module.

All Timing/Timesheet data is stored in the Google Calendar of your choice as a special event! You can use any existing Calendar or make a new one. The 'Time Study - BPI Tools's timing events are marked as special events and are not interfering with other events in the chosen Calendar. Please note that you can not add a Time Study event to your Calendar manually, you need to use the built-in timing module or import Timesheet module!

Follow the next steps to create a Google Calendar:
  1. Open the Settings and push the Google Calendar button.
  2. On the left side of the web page search for 'My Calendars' and click on the small down arrow.
  3. Click the 'Create new calendar' menu item.
  4. Fill in the Calendar name
  5. IMPORTANT: Set the 'Calendar Time Zone:' to the correct time zone of your location! First select the Country and then the time zone in the 'Now select a time zone:' field.
  6. If you want to share this Calendar with someone then add a new email in the 'Share with specific people' section.
  7. Click Create Calendar at the bottom of the page.
  8. Go back to Google Sheets and the add-on and push the Save button in the Settings. The new Calendar will be loaded automatically.
TIP: You can transfer data from one Calendar to another with the Export/Import module in the Settings!

TIP: You can share a Calendar with several team members, who all have a copy of this Add-on (linked to the same or to a different Spreadsheet) and the same Project/Action database (TS_Database), and record the duration of the project they are working on together! If you want to use the same TS_Database database in different spreadsheets you have to copy the whole database including the existing ID's (Project and Action) to the new spreadsheet!

INFO: Read the built-in help for info on how to use the tool!

 

BPI Tools

Currently Available FREE BPI Tools
  • Activity Network Model Generator & Solver - A network of facilities (or departments, activities, etc.) to serve clients (in any service in financial/banking, consumer products and retail, public services, entertainment, etc.), products, orders (e.g., sales department, hr, procurement,...), etc. You can design and size your facilities/network with this tool (number of servers/employees, waiting time, etc.)!
  • Decision Modeling Tools - Specialist Allocation Model Generator & Solver - This tool will calculate the optimal number of specialists that you need to send from each given location to the other locations, taking into account the available number of specialists and the required number of specialists per location!
  • Statistical Process Control - This tool will automatically analyze your process data taking the sub-grouping of the data also into account. It will calculate all important statistical properties, it will automatically generate control charts and it will also automatically indicate on the control charts the most important problems with your process.
  • Decision AI - Very simple machine learning tool which can be used (after training the model) to quickly make simple decisions about different often complex matters. For more state of the art tools see Artificial Intelligence Tools & Services.
This tool is available as a free Google Sheets Add-on and can be accessed from anywhere (in the cloud) from any device (PC, Mac, tablet (iOS, Android), smart phone, digital TV, etc.) with a web browser.

TIP: On a tablet or mobile device, instead of using the Google Sheets App (does not support Add-ons yet!) use the Chrome web browser to start Google Sheets. After navigating to the Google Sheets website (https://sheets.google.com) click on the top right menu (3 dots) in Chrome and check the 'Request desktop site' check box!


How to start using these free BPI Tools:

  1. Start Google Sheets (push the blue Google Sheets button here under).
  2. Start a New Blank spreadsheet.
  3. Add the 'BPI Tools' add-on from the Add-on menu (available in the Google Web Store for free). Click the menu 'Add-ons', then click 'Get add-ons'. The Add-ons screen will appear. Use the search box on the top-right and search for 'BPI Tools'. There are two BPI Tools, select the one with only 'BPI Tools' in the title and add it with the + FREE button.
  4. When the Authorization Required dialog appears push 'Continue'.
  5. In the dialog 'BPI Tools would like to:' push the 'Allow' button. This is a standard procedure to authorize the Add-on to work with your current spreadsheet.
  6. Follow the instructions presented in the add-on sidebar and here under.


INFO: Read the built-in help for info on how to use the tool!




Copyright (C) 2021 The Intelligent Enterprise Group, All Rights Reserved.